TSM Swim Team Membership Information and Fees:
Team Mailing Address:
Team Santa Monica
1014 Broadway #588
Santa Monica, CA 90401
Tax information for Donations: Team Santa Monica is a registered 501(c) 3 Non-Profit Corporation with the IRS. All Donations made to TSM qualify as a charitable deduction. Donations do not include Program Fees, Patron Fees, and other payments for meets and merchandise, but due include payments made to the Swim-a-Thon, and contributions made to events.
Corporation Name: “Swimming Patrons of Santa Monica”
Federal Identification Number: 95-2415779
Contact Information: Questions about billing and fees contact Cathy Burrell/Treasurer (Finance@teamsantamonica.org ).
Program Fees
The chart shows the annual program fees for each practice group and the monthly billing for payments made over nine (9) months (Sept to May). There is no billing in June, July and August; and there is no proration of the monthly practices fees.
College swimmers who are TSM alumni are welcome to participate in workouts during the summer on approval of the coach. The cost for the college summer quarter (June – August) is a one- time annual fee of $700.00 billed at the start of each season.
Program Fee Surcharge: Families and swimmers who join or rejoin the club after September of each year will still be billed in the same months (September – May), but there will be a one-time surcharge fee at the time of registration. The surcharge, when added to the monthly payments, makes the total paid equal to the actual number of months the member is with TSM.
Example: Swimmer joins in December as Age Group 2. They will make six monthly payments of $374 plus pay a surcharge of $280.50 for a total of $2,524.50. The total paid is equal to the nine months (December – August) they are a member which is equal to 9/12 of the annual fee for a AG3 ($3,366 x 9/12 = $2,524.50).
See billing surcharge schedule for more details by practice group.
2021-2022 TSM Billing Surcharge Schedule [TO BE UPDATED WITH 2022-23 INFO]
Multi-Swimmer Discounts: For families that have more than one swimmer on the team, TSM offers the following discounts. The discount is applied on a monthly basis for each scheduled billing month.
2nd Swimmer Discount = 10% reduction of the monthly payments and any surcharge fee.
3rd and each additional Swimmer Discount = 20% reduction of the monthly payments and any surcharge fee.
Billing and Payment Dates
TSM relies on prompt payment from every member to pay our coaching staff, lane fees, and other operating costs. On the 1st (or the first Monday if the 1st falls on a weekend) of each calendar month a member’s account is processed for payment for all posted charges.
A notice of the amount that is owed is emailed (sent to member’s account log-in email) out to each member approx. 5-7 days prior to the billing date. Each member can log-in to their account go to “My Account” and then to “$My Invoice/Payment” and find the details of the current and any prior charges. It is the member’s responsibility to notify TSM if there are any questions or mischarged on the invoice prior to the payment processing date on the 1st.
If a member is paying by Credit Card then you will be charged the merchant fees (approx. 3%) for processing in addition to any other club billing. A member has the option to use the ACH/Bank Payment option to avoid paying any payment processing fees.
The following is a list that includes the major items your account will incur charges. From time to time, there will be other charges/credits posted to your account:
Program Fees (Billed Monthly from September to May)
Surcharge Fee (On registration if joining after September)
Swim Meets (Individual Events, Meet Surcharge & Meet Processing Fee)
Annual Patron's Fee
Merchandise Purchases (Caps, T-Shirts, etc.)
Travel Meet Chargebacks
TSM Hosted Meet Support Fee
Scholarship Credit
Late Fees
Annual Patron Fees
Each year, each family shall pay a $325 Annual Patrons Fee for the Patron’s Fund, assessed on the September 1st billing date for each swim season (September 1st – August 31st). Families joining at other times pay this fee at the time of joining as outlined in the below schedule.
The annual patron fee helps to cover the cost of website licensing, administration costs, and other registration and member account set-up costs.
Period Joining Patron Fee:
September 1st - February 28th $325
March 1st - 31st $245
April 1st - 30th $220
May 1st - 31st $165
June 1st - 30th $125
July 1st - 31st $80
August 1st - 31st $0
Swim Meets
Members are responsible for committing to the meet prior to the registration deadline. On occasion, the deadline date is moved to an earlier date to ensure TSM is accepted into the meet. Please make sure attention is made to emails regarding meet registration deadlines. Members are responsible for the following swim meet fees: meet entry fee, SCS Surcharge, $20.00 per swimmer TSM surcharge to cover processing costs, relays, and coach’s expenses. For meets that include heats and finals and therefore require additional staffing, the TSM surcharge is $40.00.
Once the registration is closed and TSM has sent the payment in for the meet, each member is reasonable for payment of those fees regardless if the swimmer is later unable to attend, all or part of the meet. If the reason for not attending the meet is a coach’s decision then the member will only cover the event fees and the processing fee will be credited back.
National Travel Swim Meets: These are pool and open water meets at the National level and includes, US Open, Senior Nationals, Junior Nationals, Olympic Trials, and any other meets designed by the Board as a National level meet. The swimmer will cover their own costs to/from and at the meet including entry fee, meals, lodging, transportation, supplies, and other related meet fees. TSM will cover the Coach’s costs and reasonable shared expenses (transportation, meals, and supplies). If there is any travel/meet funding by SoCal Swimming, USA Swimming, or other sources, the swimmer will receive the portion designated for the participant, and the club will keep any designated for a coach.
Non-National Meets: These are pool and open water meets that are outside the SoCal LCS and are non-National level and includes, CA-NV Sectionals, Future Championship, Zone Meets, and any other meets designed by the Board as a Non-National level meet. The swimmer will cover their own costs to/from and at the meet including entry fee, meals, lodging, transportation, supplies, and other related meet fees. In addition, the swimmers will pay a coach’s meet support fee charge of $100 per swimmer. TSM will cover the Coach’s costs and reasonable shared expenses (transportation, meals, and supplies), partially offset by the swimmer’s meet surcharge.
Local Swim Meets: These are pool and open water meets with in the SoCal Swimming (LCS area) for Junior Olympic and lower meet. The swimmer will cover their own costs to/from and at the meet including entry fee, meals, lodging, transportation, supplies, and other related meet fees. In addition, swimmers will pay a coach’s meet support fee charge of $40 per swimmer for meets with Prelims/Finals, and $20 per swimmer for any other meet format. The swimmer surcharge goes towards TSM coach’s costs and relay fees.
Travel Training Trips: Members who have swimmers that are invited or participate in travel training sessions (OTC, etc.) are responsible for their own costs (transportation, room and board, etc.) and for any TSM paid allocated group and coach’s cost on the trip. The allocated costs will be billed to the member’s account. The board may at its desecration based on the club’s financial position subsidize a portion of the allocated costs. Prior to each travel training trip each member will be given additional information and details of what they will pay direct and an estimated amount of allocated costs that is expected to be paid by TSM.
Non TSM Scheduled Meet: Members who have swimmers that are invited or participate in a non TSM Scheduled Meet or training sessions will be reasonable for their own costs and for any TSM paid allocated group and coach’s cost on the trip. The allocated costs will be billed to the member’s account.
TSM Hosted Meet Fee: TSM generally hosts one swim meet in the Fall and on occasion one in Spring. In lieu of asking each family for donations or food items to be sold at the snack bar and provide hospitality to officials, administrators and coaches as well as to cover other administrative costs, TSM charges a Hosted Meet Support Fee of $40 per swimmer for each meet hosted by TSM.
Scholarships
TSM has a limited amount of scholarship funds available for qualified swimmers and are provided for families that may have temporary or on-going financial needs. The amount of the TSM Scholarship is based on family income size and awarded by a subcommittee of the Board of Directors. Swimmers awarded a scholarship are expected to be committed to their training by attending their coach’s required number of practices and meets. Parents of scholarship swimmers are expected to provide additional volunteer time to the club above the minimum requirements. Please read the scholarship guidelines for all of the requirements and expectations.
FOR THE 2022-23 SEASON, please contact the Treasurer for more info at Finance@teamsantamonica.org
Scholarship Process: The initial application period is prior to the start of each new swim season (due by August 15th) that starts September 1st of each year (September – August). In mid-August, the TSM Scholarship Committee reviews all applications received and selects the swimmers to be award a scholarship. For those swimmers awarded a scholarship TSM allocates the scholarship budget for the entire swim season starting September 1st. TSM does accept scholarship applications throughout the swim season, but they are put on a waiting list if approved. If any scholarship swimmer does not maintain their required participation at any quarter review, leaves, or waives their scholarship credit the TSM Scholarship Committee will then award the most deserving swimmer on the waiting list. To be on the waiting list after the swim season starts the swimmer must be a current member of TSM. If there is no waiting list and there are scholarship credits in the budget, the TSM Scholarship Committee will award it to the new swimmer if their application is approved.
Click Here for the Scholarship Application and Guidelines - Swim Team Swimmers
Click Here for the Scholarship Application and Guidelines - Pre-Team/Lesson Swimmers